THE CONSTITUTION OF THE MADEIRA ATHLETIC BOOSTERS ASSOCIATION

ARTICLE I NAME (As amended 12/16/59)

As the result of the majority vote of the membership and the resultant action of the Board of Directors, this organization shall be known as the Madeira Athletic Boosters Association.

ARTICLE II PURPOSE (As amended 6/13/77, 3/8/93)

Section 1. The Madeira Athletic Boosters Association is organized and operated exclusively for the benefit of the athletic program of the Madeira Public Schools.  To this end, the purpose of the organization shall be:

(a) To establish among all faculty, student and parents a better understanding of the goals and functions of the Madeira Public Schools athletic program.

(b) To promote the highest standards of sportsmanship and to encourage student participation in athletics and attendance at games and other athletic program events.

(c) To provide a forum though which faculty, parents, students and other interested persons in the community may work in cooperation for the betterment of the athletic program.

(d) To give publicly and aid to the athletic program.

(e) To sponsor and conduct fund raising projects, programs, and other activities for the exclusive benefit and support of the athletic program of the Madeira Public Schools.

 

ARTICLE III STANDARDS OF PRACTICE (As amended 6/13/77)

Section 1. The conduct of this organization and of the members comprising it shall be governed by the following standards of practice:

(a) To support unequivocally the principles of true sportsmanship, avoiding all manner of misrepresentation and falsification.

(b) To encourage the highest standards of moral and ethical conduct.

(c) To encourage an athletic program which does not discriminate against any person because of sex, race, religion or creed.

ARTICLE IV MEMBERSHIP (As amended 12/16/59, 4/11/62, 12/7/75, 6/13/77)

Section 1. Membership shall be open to all adults interested in promoting an effective athletic program in the Madeira Public Schools.

Section 2. Resignation.  Any member in good standing may resign by notifying the Secretary in writing or by not renewing the annual membership dues.

ARTICLE V DUES (As amended 12/16/59, 12/17/75, 6/13/77, 3/8/93, 4/10/17)

Section 1. Amount of Dues.  Membership dues shall be determined annually by the Booster Executive Board and the Booster Membership Board.

Section 2. Renewal Notice.  The membership year shall be June 1 through May 31, and renewal notices shall be sent no later than July 1 preceding each membership year.

ARTICLE VI EXECUTIVE BOARD (As amended 3/8/93, 4/10/17)

Section 1. The Executive Board of Directors shall consist of the immediate Past President, President, Vice President, Treasurer and Recording Secretary.  Newly elected and re-elected members of the Board of Directors shall be installed at the first meeting of attendance following their election or re-election. The Booster Executive Board routes items for vote to the appropriate level (Executive Board, Membership Board and Membership. The Executive Board presents to the Membership. Has the decision making power for Executive decisions (Booster Structure, By-Laws, Finance, etc) and then takes items to the Membership Board. The Executive Board may vote on items for purchase not to exceed $250 per month without the Member Board or Membership vote. Any items exceeding $250 per month will require the Executive and Membership Board vote.

Section 2. Vacancy on the Executive Board of Directors.  Any vacancy on the Executive Board of Directors occurring between elections shall be filled by appointment by the President with the approval of the Executive Board.  The appointee shall be a member in good standing and shall serve the unexpired term of the original member elected to the Board.  The new appointee shall be installed at the first meeting of his or her attendance following appointment.

ARTICLE VII    DUTIES OF EXECUTIVE BOARD (As amended 12/17/75, 6/13/77, 3/8/93, 4/10/17)

Section 1. The President shall preside at all meetings of the organization and of the Executive Board of Directors, sign all official documents, appoint all committees except as otherwise provided, and be, ex officio, a member of all committees. This position is an elected position.

Section 2. The Vice-President fulfills all the duties of the President if the latter is absent or otherwise unable to execute his or her responsibilities.  The Vice-President also serves as the Chairperson of the Program Committee and the Audit Committee. The Vice President will reach out to the individual(s) selected for the Grand Marshall of the Homecoming Parade and arrange transportation in the parade. This is an elected position.

Section 3. The Recording Secretary shall take minutes at all meetings of the Executive Board and the Membership Board This is an elected position.

Section 4. The Treasurer shall keep a detailed report of all money received and disbursed and, upon request shall submit a written report at any meeting of the Executive Board and Membership Board. The Treasurer shall complete and file any state and/or federal reports required of the organization.  This is an appointed position.

Section 5. The Immediate Past President shall serve as an advisor to the President as needed. Shall serve on the Finance Committee. Shall be responsible for the swearing in of the new Executive Board and the Membership Board.

ARTICLE VIII MEMBERSHIP BOARD (As amended 12/17/75, 6/13/77, 3/8/93, 4/10/17)

Section 1. Committee Chairperson. The Chairperson of each committee shall be a member in good standing and shall be appointed by the President. The Membership Board votes on all items as presented by the Executive Board.

Section 2. The Standing Committees of this organization shall be as follows: Membership, Program, Corresponding Secretary, Nominating, Audit, Hall of Fame/Alumni, Fundraising, Sports Representatives (MMS & MHS), MS At Large, At Large, Concessions,  Athletic Booster Social, and Finance/Capital Project. The President shall appoint all Standing Committees, except as hereinafter provided, as well as such other committees as may be deemed necessary.  All actions of these committees shall be with Executive Board approval.

Section 3. Membership Committee.  The committee shall create and release the membership information, solicit memberships, design activities which shall promote further interest in the Madeira Athletic Boosters Association programs by those who should join, and promote attendance and hospitality at all functions. Maintains membership roster to include name, address, e-mail, phone, etc.

Section 4. Program Committee.  Consisting of the Vice President as Chairperson, together with such other members as he or she may appoint, this committee shall be responsible for the program and all necessary arrangements for the general meetings of the organization. Solicit potential advertisers for programs. Work with printers for layout, etc. Worth with the Athletic Department for artwork/pictures. Coordinate and schedule distribution of programs.

Section 5. Corresponding Secretary.  This committee shall be responsible for developing and/or using all ways and means of transmitting information on the policies and activities of the organization to the membership and to the public (ie Facebook, Twitter, Website, printed media, newspapers, etc).  Shall assist in coordinating the Athletic Booster Social. Shall be responsible for sending of cards/flowers when appropriate. Responsible for reaching out to Alumni (in coordination with the School Foundation) for membership, etc. This committee shall coordinate its activities with those of all other committees.

Section 6. Nominating Committee.  Consisting of three (3) members of the Executive Board of Directors, this committee shall meet in March to prepare a slate of nominees for incoming directors for presentation at the annual election meeting.

Section 7. Audit Committee.  Consisting of the Vice-President as Chairperson, together with three (3) member’s At Large, this committee shall be responsible for conducting the required annual audit of the treasury.

Section 8. Hall of Fame/Alumni Committee.  Consisting of at least one Executive Board Member and one member in good standing, this committee shall be responsible for the promotion, review, selection and induction of candidates for the Madeira Athletic Hall of Fame. Manage the nomination process. Maintain records for nominees. Utilize the voting procedures to make HOF selections. Chair and manage the presentation of the awards to honorees. Responsible for creating and maintaining the history of the Athletic Boosters and the Mustang and Amazon mascots.

Section 9. Fund Raising Committee.  Consisting of at least one member of the Executive Board, this committee shall be responsible for the development and implementation of fund raising activities.

 

Section 10. Sports Representatives (MHS, MMS). Consisting of one representative per sport for each school (MHS, MMS) shall serve as a liaison with the Athletic Boosters and the At Large positions to include and recruit parents to the Booster Organization. Provide a list of needs specific to MHS and MMS sports teams. Assist to create a list of potential volunteers for sport representatives.

 

Section 11. MS At Large. Works as a liaison between MMS and the Booster Organization.

 

Section 12. At Large. Works as a liaison between the Community and the Boosters.

 

Section 13. Concession. Coordinates with the Sports Representatives to secure

Volunteers for events. Ensures concession stands are stocked and manned for events. Coordinates the opening and closing of the concession stands. Puts in place cash procedures for the Sports Representatives.

 

Section 14. Athletic Booster Social. Coordinates a short meeting, light snacks, drinks

(etc). Creates an atmosphere to request assistance from supporters. Could

become a fundraiser. Should be utilized for a Membership Drive. Network

to find Committee Chairs.

 

Section 15. Finance/Capital Project. The immediate Past President sits on this

Committee. Works with the School District to create a master

list of Capital Projects that may need assistance of the Booster

Organization. Works to prioritize the list and create a timeline for

completion. Work in conjunction with the Treasurer to create budgetary items.

ARTICLE IX FISCAL YEAR (As amended 3/8/93)

The fiscal year of this organization shall be from June 1 through May 31.

 

ARTICLE X ELECTIONS (As amended 12/17/75, 6/13/77,) 4/10/17

Section 1. The first meeting in April of each year shall be designated as the annual election meeting for the election of new members of the Board of Directors.  A slate of nominees shall be provided by the Nominating Committee and further nominations may be made from the floor.

Section 2. Voting.  Voting shall occur at the annual election meeting.  All members in good standing are entitled to vote.

 

ARTILE XI MEETINGS (As amended 4/11/60, 4/11/62, 6/13/77, 3/8/93 4/10/17)

Section 1. General meetings of the organization shall be held at a time and place designated at the discretion of the Board of Directors.

Section 2. The Executive Board of Directors and Membership Board shall meet on the second Monday of each month, unless such date is changed by the Board due to conflicting schedules.  Special Board meetings may be called at the discretion of the President. Five (5) members with one (1) being an Executive Board Member shall constitute a quorum. The Executive Board Meetings will generally be for big picture items. Committees could report as needed. The Membership Meetings will discuss the overall Athletic Booster business and to report out from Committees and Sports Representative. The Sports Level Meetings are run by the Sports Representatives specific to sport business such as sport level fundraising, parent meetings, etc. The Executive Board will meet in July, October, February and April. The Membership Board will meet in August, September, November, January, March and May. The Sport Level Meetings (as needed) will meet: Fall Sports: August, September and October. Winter Sports: November, December and February. Spring Sports: March and April.

Section 3. The Athletic Director of the Madeira Public Schools shall be notified of all meetings of the Board of Directors.

Section 4. Voting.  Any individual who has purchased a membership is a Member at Large and has limited voting rights. The Executive Board determines what items the Members at Large can vote on.

Section 5. A member of each sports coaching staff is required to attend one Membership Meeting per year. If do not attend, will not be permitted to request funds from the Athletic Booster Organization.

 

ARTICLE XII AMENDMENTS

The Constitution may be altered, amended or revised by two-thirds vote of the Executive Board members and ratified by a majority vote of the Membership Board and Membership.

 

ARTICLE XIII DISSOLUTION (Approved 4/12/76, as amended 3/8/93)

Section 1. The Madeira Athletic Boosters Association shall use its funds only to accomplish its organization purpose.  On dissolution of the organization, any funds remaining shall be distributed in the following manner and sequence:

(a) Outstanding accounts payable shall be paid in whatever sequences designated by the Board of Directors

(b) Remaining funds shall be used to pay expenses related to the dissolution of the organization.

(c) Any remaining funds shall be contributed to the athletic fund of the Madeira Public Schools to be used exclusively for public purposes.

The Madeira Athletic Boosters Association is organized and operated exclusively for the benefit of the athletic program of the Madeira Public Schools.  To this end, the purposes of the organization shall be:

a. To establish among all faculty, students and parents a better understanding of the goals and functions of the Madeira Public Schools athletic program.

b. To promote the highest standards of sportsmanship and to encourage student participation in athletics and attendance at games and other athletic program events.

c. To provide a forum through which faculty, students, parents and other interested persons in the community may work in cooperation for the betterment of the athletic program.

d. To give publicly and aid to the athletic program, and

e. To sponsor and conduct fund raising projects, programs, and other activities for the exclusive benefit and support of the athletic program of the Madeira Public Schools.

The conduct of this organization and of the members comprising it shall be governed by the following standards of practice:

a. To support unequivocally the principles of true sportsmanship, avoiding all manner of misrepresentation and falsification,

b. To encourage the highest standards of moral and ethical conduct, and

c. To encourage an athletic program which does not discriminate against any person because of sex, race, religion or creed.

New members of the Executive Board of Directors and/or the Membership Board of the Madeira Athletic Boosters, please raise your right hand and repeat after me:

As newly elected members of the Executive Board of Directors and/or the Membership Board of the Madeira Athletic Boosters Association, I hereby accept my responsibilities to this organization as indicated in the purposes of this organization and its standards of practice to the best of my ability.